Virtual Records

Birth, Marriage, and Death Certificates

Births, marriages, and deaths records are managed at the state level

Birth Records

Marriage Records

Death Records

Birth Certificates

The practice of keeping birth records in the United States began in different states at various times, reflecting the evolution of vital statistics collection. Here's a brief overview of when states started keeping birth records and the reasons behind this practice.

Efforts to keep vital records, including birth records, increased during the 19th century. Massachusetts began statewide birth registration in 1842, being one of the earliest adopters.

What is a Delayed Birth Certificate?

When a citizen’s birth registration has not been filed within the first year, a different form will have to be submitted along with certain documents that serve as supporting evidence. The form that is filed more than 1 year after a citizen’s birth is known as a Delayed Birth Certificate.

Delayed birth certificates can be filed any time after the established period of 1 year past the citizen’s birth has been exceeded.

Delayed Birth Certificates

Ancestry.com

Arkansas 1914-1922
Iowa, U.S., Births (series) 1880-1904, 1921-1944 and Delayed Births (series), 1856-1940
Massachusetts, U.S.,a Delayed and Corrected Vital Records, 1753-1900
New Hampshire, U.S., Birth Records, 1631-1920
Oconee County, Georgia, U.S., Probate Court Birth Certificates, 1875-1915
South Carolina, U.S., Delayed Birth Records, 1766-1900 and City of Charleston, South Carolina, U.S., Birth Records, 1877-1901

Berks County, Pennsylvania Delayed Births
Tennessee, U.S., Delayed Birth Records, 1869-1909
Vermont, U.S., Birth Records, 1909-2008
Virginia, U.S., Birth Records, 1912-2015, Delayed Birth Records, 1721-1920
Washington, U.S., King County Delayed Births, 1869-1950
Web: Montgomery County, Tennessee, U.S., Delayed Birth Certificates, 1868-1954

The recording year of vital records such as births, marriages, and deaths that’s managed at the state level.

Official recording of vital records by US state

State	Birth Records	Marriage Records	Death Records
Alabama	1908	1936	1908
Alaska	1913	1913	1913
Arizona	1909	1909	1909
Arkansas	1914	1917	1914
California	1905	1905	1905
Colorado	1907	1907	1907
Connecticut	1897	1897	1897
Delaware	1861	1847	1881
District of Columbia	1874	1811	1874
Florida	1899	1927	1899
Georgia	1919	1952	1919
Hawaii	1842	1842	1859
Idaho	1911	1947	1911
Illinois	1916	1962	1916
Indiana	1907	1958	1899
Iowa	1880	1880	1880
Kansas	1911	1913	1911
Kentucky	1911	1958	1911
Louisiana	1914	none	1914
Maine	1892	1892	1892
Maryland	1898	1950	1898
Massachusetts	1841	1841	1841
Michigan	1867	1867	1867
Minnesota	1900	1958	1908
Mississippi	1912	1926	1912
Missouri	1910	1881	1910
Montana	1907	1943	1907
Nebraska	1905	1909	1905
Nevada	1911	1968	1911
New Hampshire	1901	1901	1901
New Jersey	1848	1848	1848
New Mexico	1920	1920	1920
New York State	1880	1880	1880
North Carolina	1913	1962	1913
North Dakota	1907	1925	1907
Ohio	1908	1949	1908
Oklahoma	1908	1908	1908
Oregon	1903	1906	1903
Pennsylvania	1906	1885	1906
Rhode Island	1853	1853	1853
South Carolina	1915	1950	1915
South Dakota	1905	1905	1905
Tennessee	1908	1945	1908
Texas	1903	1966	1903
Utah	1905	1887	1905
Vermont	1955	1955	1955
Virginia	1912	1912	1912
Washington State	1907	1968	1907
West Virginia	1917	1964	1917
Wisconsin	1907	1907	1907
Wyoming	1909	1941	1909

Birth Returns for Negroes and Mulattoes 1788-1826

Marriage and Cohabitation Records

Cohabitation Records, 1861 – 1872

Cohabitation Records, are documents that list couples, often formerly enslaved, who were living together as husband and wife during slavery. These records became particularly important in the United States after the Civil War.

These records serve as valuable tools for researchers and descendants tracing African American ancestry, as they provide a rare glimpse into the personal lives of enslaved individuals whose experiences and relationships were often not formally documented during the era of slavery.

FamilySearch

Death Certificates

Similar to birth records, early death records were often maintained by churches rather than government authorities. The practice of keeping death records in the United States, like birth records, developed over time and varied by state.

Death records are critical for tracking mortality rates, identifying causes of death, and monitoring public health trends. They help public health authorities identify outbreaks, track the progression of diseases, and develop interventions to improve population health.

What are the Primary and Secondary Information Found on a Death Certificate

Remember primary information is recorded at or near the event, by a person who has direct knowledge of the event; whereas secondary information is recorded long after the event, by a person who was not present at the event. Also, the usual residence information should lead you to the city census records, directories, census records, newspapers for obituaries, and the cemetery depending upon its location.

Over time, death certificates have come to include military service, and social security numbers, which are records available for research, also, an unusual cause of death (homicide) may lead you to the court records surrounding the event.

Primary Information on the Deceased

Why is this Primary Information? This is because the death is the main subject of the document, and information regarding the deceased’s passing is testified to by a doctor or other individual who was there, and who can make an accurate, eyewitness statement.

Full Name of deceased
Place of death
Last Address
Burial, cremation, or removal
Date of burial
Place: Burial or cremation
Signature of funeral director
P.O. address
Date received local registrar
Registrar's signature
Medical Certification

Date of death
Dates attended to the deceased
Last day saw her alive
Time of death
Immediate cause of death

Secondary Information on the Deceased

Why is this Secondary Information? This may or may not be trustworthy, depending upon who the informant was. In most cases, the information was not present at the time of the deceased's birth and thus the information could be considered hearsay. The accuracy of this information is directly dependent upon the informant, and their relationship to the deceased.

Sex
Color or race
Spouse's name (if married/window)
Birthdate or age in years, months, and day
Age Years
Birthplace
Occupation
Father's Name
Mother's Name
Informant's signature
Information's address or P.O. Box
If Veteran
Social Security

Probate records are another type of death records.

When someone dies and the family wants to divide their property, they must go through probate. If the person left behind a will, they could file it. Many people die without wills, which is when the family needs to follow the rules of the state. The property usually goes to the individual's spouse and their kids if they don't have a spouse. Probate records show you who received the property and list any family members involved in the process. You'll also see how long the probate took and who administered the estate.

Follow UP On Death Records Clues

Legal name of descendant
Marital status
Parent(s) names(s)
Parent’s birthplaces
Date and place of birth and death
Who verified death
Funeral home that handled remains
Cemetery
Verification of social security number

A Genealogy Guide

Online Searchable Death Indexes and Records

This website is a directory of links to websites with online death indexes, listed by state and county. Included are death records, death certificate indexes, death notices and registers, obituaries, wills and probate records, and cemetery burials. You can also find information here about searching the Social Security Death Index online.

Finding the Hidden Codes on Early Death Certificates

The cause of death is particularly hard to decipher. Look for a number on the death certificate that's usually circled, in a box or written in the area of Medical Certification. This often-overlooked number comes from the International Classification of Disease (ICD), or the International Statistical Classification of Diseases and Related Health Problems as it is now known in full - and is currently maintained and updated by the World Health Organization.

Because updates were/are made to the database about every 10 years you will need to access the correct revision. Information can change dramatically from revision to revision, so making sure you have the correct one is very important.

Example of ICD Code on Death Certificate

Coroner's Inquest

Coroner’s inquests are held in cases of sudden, unexplained or suspicious deaths. The inquest would be held in the district where the death occurred.

Local Archives: Most records of inquests from the mid-18th century onwards are held at local archives. It's important to identify the specific local archive that corresponds to the area where the inquest took place.

Coroner's Office: For records of deaths that occurred less than 75 years ago, you may need to contact the coroner's office directly. These records are often retained by the office and may not yet be transferred to an archive.

What are in these records?

The content of the records varies over time. Each file may contain:

The Coroner’s verdict on the cause of death
Names of the jurors
Jury reports
Depositions of evidence given by witnesses called
A copy of the Police report
Pathology reports
Necrology reports
Toxicology reports
Testimony offered at the inquest
exhibits, photographs, copies of autopsy reports and other medical reports (these are more common from the 1950s onwards).

Web: Los Angeles, California, U.S., Coroner’s Inquest Index, 1992-2016

Coroners & Medical Examiners » Locality Specific: United States

Review Burned Counties

Locations or repositories (like archives, libraries, or record offices) that have experienced the loss of a significant portion of their historical records. This loss can be due to a variety of reasons, each leading to the destruction or disappearance of valuable historical documents and records.

Such losses are significant because historical records are crucial for understanding our past, including family histories, cultural heritage, and societal development. When these records are lost, a part of history is essentially erased, often leaving gaps that are difficult or impossible to fill.

What would falls under the category of a Burned Counties?

Flood

Water damage from flooding can ruin paper records, books, and other materials, making them illegible or causing them to disintegrate.

Fire

Fires can completely destroy records, leaving no trace of the documents that once existed.

War

Conflicts often result in the intentional or collateral destruction of cultural and historical records.

Theft

Important documents can be stolen, either for their monetary value or to suppress information.

Tornado

The high winds and debris from tornadoes can damage or disperse records.

Earthquake

The physical upheaval caused by earthquakes can destroy buildings housing records.

Hurricane

Similar to floods, hurricanes can cause water damage and also bring strong winds that damage structures holding records.

Tsunami

The massive waves of a tsunami can flood areas, leading to water damage of records.

Insects/Rodents

Infestations can lead to the physical destruction of paper and other materials.

Mold

In damp conditions, mold can grow on paper and other materials, rendering them unusable or illegible.

Neglect

Failing to properly care for records can lead to their deterioration over time.

Collection Weeding

Intentional removal or disposal of records deemed unnecessary or irrelevant can result in loss.

Foxing

This refers to the age-related spots and browning seen on old paper documents, which can make them hard to read.

Missing Records

This is a more general category that covers any other reasons for the disappearance of records, which might not be specifically identified.